Digitalizing business processes in modern organization provides benefits of increased productivity, organization efficiency and enables management on real-time data basis. Depending on the digitalization platform implementation is achieved by using developers and/or BPM experts which can result in significant costs and longer time to production as these kinds of personnel can be limited to find. Modern BPM solutions, like Sky.Flow BPM, offer higher level of BPM design with can result in implementation performed by a trained IT personal, but still requires a bit of specialization. All this can result in organization implementing digitalization in core, most impacted business processes. With Sky.Flow On-demand Workflows we what to enable end users in covering all other use-cases. Functionalities that are not big enough, not specific enough or just would cost too much to go through standard cycle of feasibility, requirements, implementation, testing and more. This functionality still provides the same enhancement to organization efficient organization as well as an implementation of core processes. This can include from simplest “approve me some ad-hoc activity”, “approve this document” or creating a chain of tasks to complete a process not covered in current application.
Some of the simple on-demand examples can be:
Replacing approval of document from e-mail: E-mail system can be a security problem in sharing information as it cannot implement the same level of security as BPM or DMS system. Simple approval of document can be used to keep document in its intended place – DMS/BPM and utilize Sky.Flow On-demand Workflow functionalities on execution of business process. This can include keeping all comments, reporting, additional documents and other information in the same place linked to the same approval.
Sky.Flow On-demand workflows can be started in three ways: user starts new workflow using ‘Start workflow’ available on ‘My tasks’ page and application menu; right-clicking file in repository and selecting ‘Start workflow’ or attaching workflow definition to Sky.Flow DocPortal class. When attached to class system will start workflow each time new document is classified as selected class. Workflows started from repository or by system upon classification automatically have document attached. Users can view attached document when executing workflows’ tasks. If workflow is initiated from user document attachment is optional.
Workflows can be customized using several properties:
Set arbitrary number of tasks to be performed
Each task can have single assignee or multiple candidates or completing task activity
Workflow can have assignment description and each task can have specific description
Pre-approving/assignment options for users designated with a task:
Pre-approving enables users to request pre-approval from a person or a list of persons not defined in workflow definition, and when that person completes the task, or all persons in list, workflow is return to initiator of pre-approval. For example: before manager approves invoice for payment, he/she can request pre-approval of invoice for equipment from a person ordering the equipment
Assignment option replaces current assignee of the task with one or more persons. For example, department assist can distribute incoming department documents to appropriate persons
Using pre-approvement and assignment workflows can further be customized to match on-demand functions
Using ‘Return to me when finished’ initiator of the workflow can be notified and assigned a task when all steps of the workflow are complete
Reporting options: add additional shared texting option for users’ execution tasks, along with commenting individual tasks. This can further be used to generated documents reporting on workflow.
Each workflow can have identifier that can provide the custom reporting on multiple workflows
Other functionalities that are described on Sky.Flow Online documentation site, link provided on the end of document.
Sciomagis Sky.Flow On-demand Workflows can be customized for each specific customer. If you have specific request, contact us using options below and we can work on requirements with you and propose you a solution.